Posters and DemosACSOS 2023

Accepted Papers

Call for Posters and Demos

Important Dates

Poster / Demo Submission Deadline:	July 14th, 2023 (extended)
Notification to Authors:		July 28th, 2023
Camera Ready Deadline:			August 10th, 2023
ACSOS Conference:			September 25th - 29th, 2023

All times in Anywhere on Earth (AoE) timezone.

Submissions

Posters or demonstrations can be submitted for evaluation in the form of an extended abstract. Submissions are limited to 2 pages including references and are required to comply with the standard IEEE Computer Society Press proceedings style guide. All submissions must present only original and unpublished work that is not currently under review at any other venue.

Demonstrations must include in the abstract for the paper a link to a video of up to 5 minutes hosted in a permanent location. The video must show the existing tool or research prototype in action. Moreover, demonstrations are encouraged to include a link to a website where the source code of the produced software is available, when it is possible.

Please submit your extended abstracts electronically in PDF format using the ACSOS 2023 conference management system, https://easychair.org/conferences/?conf=acsos2023 selecting the ACSOS 23 Poster and Demo Track.

Selection Process

All extended abstracts will be reviewed by the members of the Poster and Demo Committee and evaluated based on novelty, impact, technical soundness, relevance to the conference, and presentation. In case an extended abstract presents a software tool, the online availability of such a tool and its documentation will also be considered in the final decision by the reviewers.

Accepted Posters and Demos

If selected, authors shall prepare a final camera-ready version of the extended abstract, taking into account the reviewers’ feedback. The extended abstract of the selected posters and demos will be included in the ACSOS Companion Proceedings, which will be published by the IEEE Computer Society Press and made available as a part of IEEE Digital Library.
At least one author of each accepted submission is required to register at the conference and present their work in the interactive poster and demo session, as well as stay with the poster and/or demo to discuss the work with conference attendees for the duration of the scheduled session.

Demo Guidelines

At the conference authors will present their live demos on their laptops and are invited to bring any other piece of equipment they may need. Software simulations or video recordings are accepted as an alternative if a real-time demo is not possible. Additionally, authors of the accepted demonstration submissions must also produce a poster summarizing their system and demo, following the poster guidelines.

Poster Guidelines

Authors shall prepare their poster for presentation in the reserved session, taking into consideration that all posters should include the following information:

• The purpose and goals of the work.
• Any background and motivation needed to understand the work.
• Any critical hypotheses and assumptions that underlie the work.
• A clear summary of the contribution and/or results, in sufficient detail for a (re)viewer to understand the work and its relevance. If the work is at an initial stage, it is especially important to state clearly the anticipated contributions and any early results towards them.
• The relationship to other related efforts, where appropriate. Authors of accepted posters may be asked to point out relationships to work represented by other accepted posters.
• Where to find additional information. This should include but is not restricted to: a website where viewers can go to find additional information about the work; how to contact the authors, including email addresses; for any papers, books, or other materials that provide additional information.

When preparing their posters, authors are required to capture the viewer’s attention effectively by presenting in a clear and concise way the core concepts and the context of their work. Therefore, visual representations are typically the main medium of communication in a successful poster session. Few attendees will get interested in posters that are not visually appealing to then make further enquiries to their authors. If screenshots are used, please ensure that they are readable.The recommended size for the poster is A0, and all poster authors are required to print and bring their posters to the conference.

Best Poster and Demo Award

We will award the best poster/demonstration. The award criteria include the quality of the submitted extended abstract and the quality of the presentation during the posters and demos session.

Camera Ready Submission for Companion Proceedings

STEP 1: Important Dates

• At least one author per paper must early pay the registration fee by August 5, 2023.
• Failure to register will result in your paper not being included in the proceedings.
• Final camera-ready manuscripts must be submitted by August 10, 2023.

STEP 2: Page Limits

2 pages.

Please note: Extra pages are not accepted.

STEP 3: Formatting Your Paper

• Submitted abstracts should not exceed 200 words.
• Final submissions to ACSOS 2023 must be formatted in US-LETTER page size, must use the two-column IEEE conference proceedings format, and must be prepared in PDF format. Microsoft Word and LaTeX templates are available at the IEEE “Author Submission Site” HERE. The templates are available on the left-hand-side tab “Formatting Your Paper”.
• Please, DO NOT include headers/footers or page numbers in the final submission.

STEP 4: Submitting Your Final Version

• Once the format of your paper has been verified and validated, you may submit your final version.
• All papers should be submitted using the submission system provided by IEEE “Author Submission Site” HERE.
• After you login to the IEEE “Author Submission Site”, please, follow the instructions as you click the “Next” button on the top right corner of the site. Please, enter the following information exactly as appeared on your paper:

  1. Paper ID (POSTDEM(Posters and Demos track) - Paper ID from EasyChair, eg. POSTDEM-4279)

  2. Names of authors, affiliations, countries, E-mail addresses,

  3. Titles, and abstracts.

• To submit your final manuscript click HERE.

STEP 5: Submitting a Signed Copyright Release Form

• ACSOS 2023 requires users to submit a fully digital version of the electronic IEEE Copyright-release Form (eCF). eCF is provided at the IEEE “Author Submission Site”.
• Follow the instructions in the IEEE “Author Submission Site” to properly fill-out, and submit the IEEE Copyright-release Form (eCF), including:
  1. Paper’s full title
  2. All authors names
  3. Conference title: 2023 IEEE International Conference on Autonomic Computing and Self-Organizing Systems (ACSOS)
  4. Signature (on appropriate line)

• The signed IEEE Copyright-release Form (eCF) should be submitted together with your camera-ready manuscripts on August 10th, 2023.

If you have any questions about the above procedures, please contact the Proceedings Chair Norha Villegas (nvillegas@icesi.edu.co)

Note: Extra pages are not allowed. Please complete each of the above steps - the conference organizers will not be responsible if your paper is omitted from the proceedings, is not available online on IEEE Xplore, or is subject to additional processing costs, if these steps are not performed.